Student Organization Storage

To ensure the efficient use of storage facilities and maintain a safe and organized environment, the following guidelines have been established for recognized student organizations.

Student organization spaces exist to provide storage and access to supplies related to the functions of the organization. The use of the student organization storage space is a privilege of being a recognized student organization. The Student Involvement and Leadership team reserves the right to revoke this privilege from any organization found in violation of these guidelines or other University policies.

Expectations

1. Student organizations are responsible for maintaining the cleanliness and organization of their assigned storage space. All items must be stored on shelves in the bin provided by Student Involvement and Leadership. All items must be kept off the floor to avoid damage and restricted access to others.
2. Each assignment is for one (1) academic year. All registered organizations that currently have storage, MUST complete the Request for Storage form between April 15 and July 15 to enter the selection pool for the following academic year.
3. Student organization representatives must lock the assigned cage after accessing organization’s space to secure materials.
4. Any damages to, or problems with the storage space should be reported to the Student Involvement and Leadership team in Bryan Center 101 or via email at leadership@duke.edu.
5. Organizations may not take/use additional space not assigned to them without permission from Student Involvement and Leadership. 

Prohibited Items

1. Hazardous/flammable/explosive/toxic materials (e.g. gasoline, lighter fluid, mercury, charcoal, propane, candles, etc.)
2. Illegal items and/or substances
3. Weapons - any instrument or device primarily for use in inflicting injury or death upon a human being or animal (e.g. knives, guns, tasers, etc.)
4. Items that do not belong to the student organization or are not approved for storage are prohibited.
5. Perishable items, beverages, and food of any kind (e.g. sugar, fruit, refrigerated beverages, snacks, candy, etc.)

Access to Storage

1. Storage space is located on the first (1st) floor of the Bryan Center, room 002
2. Access to organization storage and storage keys is available Monday through Friday, 9am-5pm while the Student Involvement and Leadership office is open.
   • Student Involvement and Leadership staff is not available on weekends or university holidays to grant access to supplies in storage.
   • Please coordinate pick up and return of supplies for evening and weekend events during the open office hours.
3. Only members listed on the organization's roster on Duke Groups may access the storage space. The organization is responsible for managing the inventory and security of items in the bin.
   • If you are a member of an organization and have a question about accessing your organization's space, contact your group's president/primary contact.
   • If you are the president/primary contact of a group and have a question about accessing your space, contact Student Involvement and Leadership.
4. The storage key must not leave the Bryan Center at any time and must be returned before the Student Involvement and Leadership office closes.
5. Passing of a storage space key from one organization to another is not permitted. Each organization must sign out a key separately.

Eligibility

1. Groups must be in good standing with the University and their externally affiliated organization (if applicable).
2. Groups must have completed the annual re-registration process via Duke Groups.
3. Groups must have completed the Next Level Leadership requirements for the concluding academic year. 
4. Groups must submit a storage request form for the upcoming academic year by the deadline.

Timeline and Assignment

1. Assignments for storage space will be on a first come, first served basis.
2. The request form will open on April 15.
3. The request form will close on July 15.
4. Organizations will be notified of storage status on the First Day of Classes (FDOC) of the Fall semester.
   1. In the event that an organization does not retain its storage from one academic year to the next, bins must be cleaned and emptied within five (5) business days.
   2. Any items left in or around the bin five (5) days after notification of status will be discarded.
   3. New occupants can begin using their assigned storage space the Monday after Labor Day.
   4. Returning occupants do not need to move but cage assignments are subject to change. This information (if applicable) will be communicated in a status email.

How to Request Space

1. In order to request storage space, an organization must have an up-to-date constitution on Duke Groups, completed the re-registration process, and completed the Next Level Leadership requirements for the concluding academic year.
2. Student organizations must submit the Request for Storage Space form on Duke Groups between April 15 and July 15.
3. Requests will be approved based on availability and adherence to the storage guidelines. Assignments will be on a first come, first served basis.

By adhering to these storage guidelines, registered student organizations can effectively utilize storage facilities, maintain an organized environment, and enhance their organizational operations. Failure to comply with these guidelines may result in the loss of storage space privilege and a $50 fine for each violation.

Student Involvement and Leadership reserves the right to remove organizational items from the storage space as needed to conduct business, ensure safety, and execute facility/maintenance needs.