Want to reactivate a student organization at Duke?
Student organization recognition is managed by Student Involvement & Leadership and is required for access to university support and resources, more specifically functions managed by Student Affairs.
Student organization reactivation applications are open:
- September 15 - October 15 (fall semester)
- January 15 - February 15 (spring semester)
Applications are not accepted outside of these time periods.
Step 1: Verify Organization Eligibility
- Student organizations are eligible for reactivation if they have not completed annual re-registration for two consecutive academic years.
- Use this link to check the list of inactive groups eligible for reactivation
- Undergraduate organizations should be reactivated and led by undergraduate students.
- Graduate/professional organizations should be reactivated and led by graduate/professional students.
- Department sponsored organizations must obtain a letter from their sponsoring department confirming they will provide a fund code (if needed) and administrative support.
Step 2: Prepare Your Application Materials
- Gather at least 10 currently enrolled students to be members of the organization.
- One person should be identified as President
- One person should be identified as Treasurer
- Select a faculty or staff advisor that works at Duke.
- Create a constitution. Feel free to use our template.
Constitutions must include the following clauses:- "[Organization name] adheres to Duke's Policy on Prohibited Discrimination, Harassment, and Related Misconduct. Discrimination and/or harassment based upon race, color, national origin, sex (including pregnancy, gender, gender identity, gender expression, sexual orientation, genetic information, age, disability, or veteran status is prohibited"
- [Choose an officer] will maintain the organization in good standing with Duke University via communication with Student Affairs and/or other university entities."
Step 3: Apply
- If your faculty/staff advisor does not populate when you type them in the application form, contact leadership@duke.edu
Step 4: Await Review
- Applications will be reviewed
- on Mondays for the duration of the application period
- by Student Involvement and Leadership students and staff to ensure groups meet recognition criteria
- Applications to reactivate a Department Sponsored organization must include a letter from their sponsoring department confirming they will provide a fund code (if needed) and administrative support. This letter must come from a faculty/staff member in the department.
Step 5: Complete Student Organization Training
(if approved)
- Organizations approved by Student Involvement and Leadership must complete a series of training sessions on university resources, policies, and organization best practices.
- Training sessions will be made available via Duke Groups.