Housing Assignments Info

Living Housing Housing Assignments

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Submit your housing applications via our housing portal, but first, review policies and procedures below.

Housing Exceptions

We have heard student concerns around whether housing policies will accommodate students who have special circumstances. Our first priority will always be the safety and support of students, and this has not changed with QuadEx. Housing & Residence Life will continue to work directly and intentionally with students, the Office for Institutional Equity, the Student Disability Access Office and other offices engaged in supporting students to ensure they receive individualized consideration.

Assignment Policies

The forfeiture of housing eligibility occurs when a student is withdrawn from the University or is academically dismissed. 

HRL will cancel housing assignments based on attrition information from the deans or program participation information from the Office of Study Abroad. The student will become eligible for housing when they are readmitted as a full-time degree seeking student.

  • Room Selection: Students who are not yet confirmed to be returning for the Fall semester may participate in room selection for Fall. If you are not an active student by July, your housing assignment will be cancelled and all associated rent and fees will be credited to your Bursar account.
  • Spring Housing: Students must be confirmed to be returning in order to request and receive a Spring housing assignment.

Full-Time Student Status
Full-time undergraduate students who have lived on-campus for under eight semesters are eligible for housing. Students entering their ninth or greater semester may request housing, but will only be assigned if space is available after assigning students covered by the four-year housing guarantee.

 

North Carolina State Law (General Statutes §130A 152–157) requires that all students entering college present a certificate of immunization that documents that the student has received all immunizations required by law. While your state or country of origin may have different immunization requirements, you must comply with North Carolina laws and Duke requirements. More information can be found at the Student Health, Immunization Compliance website.

All undergraduate students are expected to occupy their room or apartment according to the schedule outlined below. Students with exceptions are approved by the Housing Assignments Office. Students arriving early or staying after the outlined dates may be charged additional rent.

*All housing process timelines are tentative and may be changed at the discretion of the Housing Assignments Office.

Fall 2022 Move Dates

  • Saturday, August 20 for new students.
  • Friday, August 26 for undergraduates.
  • Tuesday, December 20 for Winter Break.

Spring 2023 Move Dates

  • Spring move-in (residence halls open) is Sunday, January 8, 2023.
  • Spring move-out is Monday, May 8 by 12:00 pm (noon) for undergraduates.
  • Final spring move-out is Monday, May 15 by 12 pm (noon).

Summer School 2023 Move Dates

  • Term I housing move-in is Tuesday, May 16, 2023.
  • Term I housing move-out is Friday, June 30 by 12 pm (noon).
  • Term II housing move-in is Sunday, July 2, 2023.
  • Term II housing move-out is Monday, August 14 by 12 pm (noon).

All students are required—to the extent that housing is available—to live on campus for their first three years. We will continue to apply semesters spent in “study away” programs toward the three-year residency requirement. Students are guaranteed the opportunity to live on campus during their fourth year. (See note below.)

Students may choose to live off campus at the completion of their third year. Students who wish to live off campus must notify Housing and Residence Life (HRL) in writing of their plans by the published deadlines. Students choosing to live off campus should be aware that they will be subject to all city ordinances, particularly those related to occupancy, noise, parking, and litter.

Active students still bound by the three-year requirement who do not have an on-campus housing assignment will be contacted to make arrangements for an assignment. Students will be charged for the room size to which they are assigned. Students who do not follow through on an assignment request will be charged for the room size most commonly occupied by members of their class year.

Note: Our long-term goal is to provide on-campus housing for all students during their first three years and for any senior who wishes to remain on campus. However, new construction and renovations may result in a temporary shortfall in housing availability. In some cases we may modify the three-year residency requirement, resulting in some juniors as well as some seniors living off campus. In addition, during the new construction and renovation process the university may temporarily suspend the four-year housing guarantee for seniors. We look forward ultimately to providing housing to any seniors who wish to remain on campus.

Students returning to Duke after a leave of absence of any kind remain subject to the Board of Trustees policy requiring all Duke undergraduate students to live in university housing for three academic years (Six semesters) as a Duke student. Resident students who take a leave of absence for personal reasons may return as residents provided they follow the HRL procedures and deadlines. Duke guarantees housing to all of its full-time undergraduate students, save those who are not eligible due to disciplinary sanctions. 

You may contact housing regarding your residency while your return application is under review. Students without a housing assignment will be required to apply and will be assigned once they have been approved for return. Students with a housing assignment, who are separated from the University, will have their housing cancelled and will be required to reapply once approved for return.

Students returning to Duke from a leave of absence (and who are subject to the residency requirement noted above) who fail to request housing will receive an assignment and be financially responsible for the term of the assignment.

Housing and Residence Life (HRL) works in conjunction with the Student Disability Access Office (SDAO) to ensure consistency in evaluating special housing accommodation requests. The Student Disability and Access Office reviews requests and shares approved student accommodations with HRL. Students with approved accommodations will be offered priority for placement in an available space that meets their accommodations.

Students who wish to be considered for reasonable accommodations must submit current documentation (i.e., medical/educational/diagnostic reports) from licensed physicians, psychologists, or other qualified professionals as well as supporting historical records and materials. For the purpose of receiving consideration for reasonable accommodations at Duke University, an individual must have an impairment that substantially limits one or more major life activities.

Information regarding the process to request an accommodation can be found on the Student Disability and Access Office website

Duke is committed to encouraging and sustaining a learning and work community that is free from prohibited discrimination and harassment. The institution prohibits discrimination on the basis of age, color, disability, gender, gender identity, gender expression, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status, in the administration of its educational policies, admission policies, financial aid, employment, or any other institution program or activity. It admits qualified students to all the rights, privileges, programs, and activities generally accorded or made available to students.

HRL affirms the sexual orientation, gender identity and expression, and preferred names of its students and staff and strives to create environments where everyone can flourish.

All Gender Housing refers to individual rooms or suites where the gender of the roommates is not taken into consideration when the room is assigned through the assignment process. All Gender Housing is located across East and the Upperclass Campuses. While this is intended to support students who identify as LGBTQIA, this is available to all students who feel they would be more comfortable in a all gender room/suite or feel they could provide a safe and inclusive space for another student regardless of gender identity/expression, sexual/romantic orientation, or any other factor.

If you have any questions about Gender Inclusive Housing, you can contact MJ Williams, the Director of Housing Assignments and Planning in HRL, or Angel Collie, Interim Director of the Center for Sexual and Gender Diversity.

Housing Processes

Short-Term Processes

Housing and Residence Life works with approved student groups (students who are members of a university-sponsored group or students participating in opening activities) and individual students requesting to return early for the fall semester. 

Groups

Students returning prior to the official move-in dates, have to be authorized by an individual department or athletic program. If you are part of an approved group you don’t need to complete an early arrival request, you will have to review and agree to the Early Arrival Terms and Conditions. Your group will provide HRL with a list of students but you should confirm with them that you are on the list they have provided us.

Individuals

Individual student early arrival is intended for continuing and incoming students who need to return or arrive prior to the official move-in dates, in order to attend to personal college-related business and or tasks, and or other exceptional circumstances. All individual students requesting to arrive prior to August 26 must complete the Early Arrival Request form via the housing portal. Completion of the request form does not mean students are approved.

Once the student has completed and submitted the early arrival request, the form will be reviewed by the appropriate staff members. The student will be notified by email if the request is approved or not.

Extension housing is available to currently assigned residential students who need to remain on campus after the 12pm move-out at the end of the spring semester. Submission of the extension form does not guarantee approval. Requests will be reviewed on a rolling basis beginning mid-April. Students will be notified of their extension status within 3 days of submission. In the event your request is approved, you may be required to relocate out of your current spring assignment to a different assignment on campus. Application can be accessed through the housing portal. Please email housing@duke.edu if you have any questions.

Upperclass Reassignments

Last Updated: 6/7/22

The deadline to be considered in the first round of reassignment is early July; be sure to check our housing calendar for the exact date. Applications submitted after this date will be considered late.  Upperclass reassignments are made based on random number and seniority.

Selective Living Group members should work with their housing liaison for assignment to the house or reassignment out of the house. Room changes will not be made without confirmation from the housing liaison.

First-Year Reassignments

The first-year reassignment application will be in early July; be sure to check our housing calendar for the exact date. Before applying for a reassignment, we ask that you take the time to consider the pros and cons of the assignment you have received.

• Have you taken the time to get to know your roommate?
• Is your concern about being in or wanting a single room? A triple room?
• Is your concern about the Substance Free or Performing Arts communities?

If, after reviewing your pro-con list, you are still convinced that you want to be reassigned, you may submit a request for reassignment. Requests must be submitted no later than the published due date. We will review requests and make changes as space permits. Please note that it is rare for reassignments to occur at this time. Space is very limited. Results will be available during the last week of July.

Reassignment During Semesters

Once the academic year semester has begun, the Housing Assignments office works with Residence Life staff to determine housing reassignments for students. Students, who are not part of Selective Living Groups (SLGs), should communicate with their Residence Coordinator (RC) about the need for reassignment.  SLG members (and friends of house) should communicate with the housing liaison and/or SLG leadership.

The RC will work with the Housing Assignments office, and if it is determined that the student will be reassigned, the Housing Assignments office will email a reassignment application to the student’s Duke email account to complete the reassignment process.

Currently on study away and returning in the fall semester

  • Students who study away for the spring semester will be able to participate in the house and room selection process and select their room for fall.
  • Complete an online application during the application window in February.
  • You may designate a proxy to select for you. Your proxy should attend your assigned room selection session. They should present an email from your duke.edu account giving permission them permission to proxy for you. Housing Assignments will not accept texts, hand written messages, or phone calls as proxy documentation.
  • You are responsible for completing your application in the appropriate window and ensuring that your proxy participates in your selection session to pick your assignment for the fall semester.

Currently on campus but studying away during the fall semester

  • Students who study away for the fall semester should plan to live on-campus when they return in the spring semester. Students are required to fulfill the 3-year/6-semester residency requirement. Being released via the lottery process is not guaranteed and students should not sign off campus leases until officially notified by the Housing Assignments Office that they have been released from the residency requirement.
  • Complete an online application during the application window in February and decline housing.
  • If you have submitted an application to a study away program, you will be removed from the room selection process prior to house placement in late March.

Housing and Residence Life provides limited opportunities for Winter Break housing between the fall and spring semesters. Priority is given to international students. Students are charged for the entire break no matter the length of their stay. Students who live in 300/301 Swift and Smart Home are allowed to stay in their current assignment.

The Winter Break Application is made available to students via the housing portal at the beginning of November. Limited dining options will be available during the winter break. Duke Dining will post these options later in the fall semester.